Litigation Legal Secretary

Location: Carlsbad, CA (On-Site)
Compensation: Up to $110,000 annually (DOE)
Schedule: Full-time, 40 hours/week (8:30 AM - 5:00 PM, 30-minute lunch)
Practice Area: Civil Litigation

Position Overview

We are seeking an exceptionally skilled and experienced Litigation Legal Secretary to join our fast-paced civil litigation practice in Carlsbad, CA. This role is ideal for a seasoned professional with strong, hands-on expertise in litigation procedures, court rules, and deadline management.

Key Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys in a busy practice.
• Accurately manage and maintain court calendaring, including all statutory, local rule, and court-ordered deadlines.
• Prepare, revise, and proofread a wide variety of legal documents, including:
  • Pleadings
  • Motions
  • Discovery requests and responses
  • Legal correspondence
• Coordinate electronic and physical filings in state and federal courts, ensuring strict compliance with all procedural rules.
• Assist with corporate counsel matters as needed, including drafting and formatting documents.
• Schedule and coordinate depositions, hearings, client meetings, and trial logistics.
• Maintain well-organized electronic and physical case files with exceptional attention to detail.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.

Required Qualifications

• Minimum of 3+ years of experience as a Litigation Legal Secretary (required).
• Demonstrated, hands-on knowledge of:
  • Civil procedure
  • Court rules
  • Litigation deadlines (critical requirement)
• Proficiency with legal software, document management systems, and e-filing platforms.
• Strong written and verbal communication skills.
• Exceptional organizational skills with the ability to manage multiple deadlines in a fast-paced environment.
• High level of professionalism, reliability, and discretion in handling confidential information.

Top Priorities for Success

1. Strong litigation-focused legal secretary experience (3+ years required)
2. Deep understanding of filings, deadlines, and court procedures
3. Highly organized with excellent attention to detail

What We Offer

• Competitive salary up to $110,000 DOE
• Stable, professional, and collaborative work environment
• Opportunity to join a respected and established litigation team
• Clear expectations and the ability to step into a critical, high-impact role